Quote the job so the travel, the report writing, and the on-site hours all get paid. Free, no signup.
Most home inventory pricing guides list a flat fee, often between 100 and 600 dollars depending on home size and scope. The number that sinks new home inventory businesses is not the flat fee itself. It is the hours that never make it into the quote: the drive each way, the photo sorting and report writing after you leave, and the per job software and storage costs. On site time for an average size home often runs 2 to 6 hours, and the report can take just as long.
This calculator prices the job from your target hourly rate instead of a flat fee. Enter the room count and pick how packed the home is to estimate on site time. Set your report time as a multiple of on site time. The default of 1 means the report takes as long as the visit, and you should adjust it up or down based on your own jobs. Add round trip miles and your per mile cost, plus per job costs like inventory software, cloud storage, and the slice of your liability insurance that each job has to carry. Then enter the quote you plan to send and see your true effective hourly rate after every cost is paid.
Example only, not typical earnings. A 3 bedroom, 2 bath home with 4 other rooms is 9 rooms at 45 minutes each, which is 6.75 on site hours. Report time at 1x adds 6.75 hours. A 30 mile round trip at 35 mph adds about 0.9 hours of driving. Total time is 14.4 hours. With a 50 dollar target rate, 21 dollars of mileage, and 25 dollars of per job costs, the minimum quote is about 766 dollars. Quoting 400 dollars for that job means an effective rate under 25 dollars per hour, which is how underpricing hides inside a flat fee.
Guides commonly cite 100 to 600 dollars per home depending on size and complexity. Treat that as a starting range, not a price. Run your own time and cost math for each job, because a packed 5 bedroom home can take three times the hours of a light 2 bedroom, and quoting both the same flat fee means losing money on the big one.
Clients like flat fees, but you should build the flat fee from a per room time estimate plus travel and report time. Price the job from time first, then present the flat number to the client. That way the quote stays competitive while still covering your actual hours.
On site work for an average home often takes 2 to 6 hours. Report writing, photo organization, and item entry frequently match or exceed the on site time. Travel adds more. This tool adds all three so the quote covers the full job, not just the visit.
Mileage or actual vehicle costs for the round trip, inventory software subscriptions, cloud storage for photos and reports, a share of liability insurance, and any printed or USB deliverables you hand the client. Put a per job number in the calculator and update it when your real costs change.
Many solo operators use the IRS standard mileage rate for the current year as a simple per mile cost. The default in this tool is editable, so set it to the current published rate or your own tracked vehicle cost, whichever you actually want each job to pay.